Bookkeeping for dentists — owners & associates

You might be leaking money.
We do your books
& catch it.

Send your bank statements and business credit card statements. Every transaction is categorized, anything unusual is flagged, and your accountant receives a clean, organized file — ready for tax strategy, not cleanup.

First month free About
Done by hand
Reviewed by a dentist
Boutique service
Owners & associates
Overhead %Lab cost ratioStaff cost %Supplier overchargesHygiene productionBenchmarks Overhead %Lab cost ratioStaff cost %Supplier overchargesHygiene productionBenchmarks
How it works

Three steps. That's it.

01

Upload your documents

Bank statements and business credit card statements. Enter your name and email, drop the files on our secure portal.

02

Personally reviewed by a dentist

Every transaction is categorized and reconciled by a real person. Your numbers are then reviewed for overcharges, miscategorizations, and unusual expenses, with key ratios compared against industry benchmarks.

03

You receive a short report

You receive your completed bookkeeping and a short report flagging anything that needs your attention. Your first month is on us.

Get started

First month free.

Answer a few quick questions and upload a statement if you have one handy. We'll follow up within 24 hours to start your free month — completed bookkeeping and a flagging report, at no charge.

For practice owners and associate dentists alike.
1 / 5
Are you a practice owner or an associate?
What best describes your practice?
What's your biggest headache right now?
Roughly how many transactions per month?
Last step — your info & optional statement upload
📄
Drop a statement here, or click to browse
PDF, CSV, Excel, or image — optional
✓

You're in.

We'll email you within 24 hours to get started on your free month.

Dr. Nabil Achache, DMD
Dr. Nabil Achache, DMD
About

Clinic owner.
Bookkeeper.

Dr. Nabil Achache owns and operates a dental practice. He understands practice financials not from a textbook, but from running a clinic — managing overhead, evaluating lab costs, and reviewing every line item month after month.

DMD (Hons.) — Université de Montréal. AFAAID, FICOI. Board-certified in Canada and the US. Trilingual.

DentaLedger is boutique bookkeeping for practice owners and associate dentists — each client receives personal attention. No templates, no automation. Whether you run a clinic or work in one, your bookkeeping should reflect your situation. Every review is done by hand, by someone who knows dentistry inside and out.

DentaLedger does not replace your accountant. It sits between you and them — ensuring your books are accurate and organized well before year-end, so your accountant can focus on tax strategy rather than reconciliation.

See it in action

From raw statement
to clear picture.

Click through to see how a bank statement becomes categorized books and a flagging report.

First National Bank — Business Checking ****4821
March 2026
DateDescriptionAmount
03/02INTERAC PURCHASE 8472 HENRY SCHEIN-$2,847.50
03/04POS CRD 0294 PATTERSON DENTAL SUP-$1,432.00
03/05EFT DEBIT GUARDIAN LIFE INS-$1,890.00
03/07INTERAC TF 4419 ALPINE DENTAL LAB-$6,240.00
03/10PAD ATT COMMUNICATIONS-$489.99
03/10POS CRD 7781 COSTCO WHOLESALE-$312.47
03/12INTERAC PURCHASE 3318 DENTSPLY SIR-$4,100.00
03/14EFT DEBIT METLIFE FINANCIAL-$2,210.00
03/15CHEQUE 001847-$8,500.00
03/18POS CRD 6612 STAPLES BUSINESS DEP-$187.30
03/20PAD NATIONAL GRID UTILITIES-$342.18
03/22INTERAC TF 4419 ALPINE DENTAL LAB-$5,870.00
03/25EFT DEBIT ADP PAYROLL SVC-$14,200.00
03/28POS CRD 0294 PATTERSON DENTAL SUP-$3,680.00
DentaLedger — Categorized
March 2026 · 14 transactions
DateDescriptionCategoryAmount
03/02Henry Schein — dental suppliesSupplies-$2,847.50
03/04Patterson Dental — supplies order⚑Supplies-$1,432.00
03/05Guardian — group benefitsInsurance-$1,890.00
03/07Alpine Dental Lab — crowns/bridgesLab costs-$6,240.00
03/10AT&T — phone + internetUtilities-$489.99
03/10Costco — office supplies?⚑Supplies-$312.47
03/12Dentsply Sirona — equipment partsEquipment-$4,100.00
03/14MetLife — disability insuranceInsurance-$2,210.00
03/15Cheque #1847 — monthly rentRent-$8,500.00
03/18Staples — office & admin suppliesSupplies-$187.30
03/20Utility Co. — natural gasUtilities-$342.18
03/22Alpine Dental Lab — 2nd invoice this month⚑Lab costs-$5,870.00
03/25ADP — payroll processingStaff-$14,200.00
03/28Patterson Dental — 2nd order this month⚑Supplies-$3,680.00

Practice snapshot — March 2026

Overhead
72%
Lab costs
14.2%
Supplies
9.9%
Staff
27%
Rent
10%
Insurance
4.8%

Flagged this month — 4 items

Lab costs at 14.2% — industry average is ~10%. Alpine Dental Lab billed twice this month ($12,110 total). Worth verifying against POs.
Supply spend at 9.9% — Patterson Dental charged twice ($5,112 total). Possible duplicate order or pricing discrepancy vs. last month's $2,400 avg.
Costco $312.47 — categorized as supplies, but Costco purchases sometimes mix personal and business. Confirm this is 100% clinic-related.
Overall overhead at 72% — above the 60–65% benchmark for a solo practice at this production level. Lab + supplies are the primary drivers.
Reviewed line by line. By a person.
What we do

Boutique service.
Human attention.

01

Monthly bookkeeping

Reconciled monthly books on a chart of accounts structured for dental practice workflows. Upload your documents through the portal, receive your completed books within days.

02

Bookkeeping review & leak detection

A detailed review of your expenses to identify overcharges, duplicate billing, miscategorized items, and overhead inefficiencies. The type of analysis that typically falls between what your bookkeeper does and what your accountant sees.

03

Short flagging report

A brief snapshot of where your practice stands — key ratios, flagged items, and an overall picture of your financial health. Delivered with your first package and whenever something needs your attention. Designed to read in under two minutes.

Insights

5 leaks hiding
in your statements.

Most practices lose $10,000–$20,000 a year to expenses nobody is watching. Here's where the money goes.

The $5 coffee problem

You know that colleague who grabs a Starbucks every morning? Feels like nothing — four, five dollars. But at the end of the month, that's $500. Over a year, $6,000.

Your practice has the same problem — except the numbers are bigger and the line items are harder to spot.
One coffee a day, over 12 months
$0
$0
/month you didn't notice

Software you stopped using

A patient communication tool, a scheduling add-on, a marketing platform, a CE library — you signed up, used it for a month, then stopped. But the monthly charge kept going. Most practices have at least two or three of these running quietly.

Still billing you right now
Patient comms tool$149/mo
Marketing platform$89/mo
CE library access$59/mo
Annual waste $0

Supplier pricing that crept up

A supplier starts you on a competitive rate, then quietly bumps it up month after month. You're busy — you're not comparing this month's Patterson invoice to the one from six months ago. But if you did, you'd notice.

Suppliers know that dentists are too busy to check. Some take advantage of that.
Same composite, same supplier
January$89.00
March$94.50
June$101.00
September$108.00
December$112.00
Price increase+26%

Duplicate billing nobody catches

Two invoices from the same lab in the same month for suspiciously similar amounts. A supply order on both your credit card and bank statement. These aren't necessarily fraud — sometimes it's a system glitch. But if nobody is going line by line, these duplicates just get paid.

One missed duplicate
$0
Alpine Dental Lab — Mar 07-$6,240
Alpine Dental Lab — Mar 22 ⚑-$5,870

The Costco run

Paper towels for the office, cleaning supplies, snacks for the break room — and while you're there, a few things for home. The whole purchase goes on the business card. It's not intentional. But that $312 charge is sitting in your expenses as 'supplies.' If the tax authority ever looks closely, that's a conversation you don't want to have.

Costco — March 10
Paper towels (clinic)$42.99
Cleaning supplies (clinic)$67.48
Break room snacks$38.50
Kids' vitamins (personal)$52.99
Laundry detergent (personal)$34.99
Dog food (personal)$75.52
Claimed as business$312.47 ← all of it

The real issue isn't any one of these.

It's that nobody is looking. Even once — one month where someone maps out where every dollar went — changes the way you see your practice.

Get your free first month
The flow

Dentist to accountant.
A person in between.

Raw statements go in. Clean, categorized books and a flagging report come out — ready for your accountant, all reviewed by hand.

🦷
You
Upload bank + credit card statements
PDF
DL
DentaLedger
Categorize, reconcile, review, flag
XLS
RPT
📊
Your accountant
Clean file, ready for tax strategy
📄
What you send

Bank statements and business credit card statements. Raw, as-is from your bank.

⚙️
What happens

Every transaction categorized and reviewed by hand. Numbers analyzed against benchmarks. Issues flagged.

✅
What your accountant receives

Organized books + short flagging report. Ready for year-end tax strategy — no cleanup needed.

Pricing

For owners & associates.

Flat monthly fee. No surprises, no per-hour billing. Whether you own the practice or work in one.

Associate

Associate dentist

Personal income bookkeeping
$199/mo
  • Monthly income & expense tracking
  • Categorization of deductible expenses
  • Tax-ready file for your accountant
  • Secure upload portal
Start
Tier I

Under $1M production

Solo practice, light volume
$349/mo
  • Monthly bookkeeping & reconciliations
  • Leak & overcharge review
  • Flagging report on first package
  • Secure upload portal
Start
Tier II — Most picked

$1M – $3M production

Busy single or multi-op clinic
$499/mo
  • Everything in Tier I
  • Quarterly flagging report
  • Benchmark comparison against dental industry peers
  • Direct liaison with your accountant
Start
Tier III

$3M+ production

High-volume or multi-location
$749+/mo
  • Everything in Tier II
  • Per-location breakdown
  • Monthly dashboard
  • Priority response
  • Custom scope on request
Start
Contact

Questions? Reach out.

Email

info@dentaledger.com